How to Quickly Create Automatic Graduation Transcripts Using Mail Merge (Word & Excel)
Hello fellow educators and administrative staff! In this video tutorial, we'll explore the most efficient way to mass-produce student transcripts. We'll utilize the Mail Merge feature to connect a Microsoft Excel grade database directly into the official format in Microsoft Word.
No more typing student data and grades one by one! This video also thoroughly discusses a solution to a common Mail Merge problem: how to tidy up the formatting of decimal points, which often gets messed up when transferred to Word (using the Alt+F9 trick).
Be sure to adjust the subject names, program names, and concentrations in the database to match the curriculum structure of your respective schools.
📁 Download Link for the Grade Transcript Template (Word & Excel):
https://drive.google.com/drive/folder...
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#TranscriptOfGrade #MailMerge #WordTutorial #SchoolAdministration #ExcelTutorial
Timeline
00:00 - Introduction to Transcript Format (Word) & Database Requirements
00:46 - Setting Up a Student Grade Database in Microsoft Excel
02:44 - Customizing the Format for Religion and Elective Subjects
04:16 - Starting to Connect Excel to Word (Start Mail Merge)
05:37 - Entering Data into Transcript Format (Insert Merge Field)
10:42 - Troubleshooting Decimal Number Format Issues in Mail Merge
12:12 - Tricks for Using Alt + F9 to Clean Up Numbers After the Comma
14:50 - Checking the Overall Mail Merge Results
15:03 - How to Save (Export) Bulk Transcripts to PDF / Print Directly