How to Organize Apple Notes
Apple Notes users usually fall into one of two categories.
Either everything lives in one giant folder…
Or your sidebar is full of dozens of folders and finding anything is a nightmare.
In this updated guide, I’ll show you a simple system for organizing Apple Notes using:
• Folders
• Subfolders
• Tags
• Smart Folders
• Sorting & Pinning
You’ll learn how to keep your folders minimal and mutually exclusive, how to use tags without over complicating things, and how Smart Folders can automatically surface notes based on criteria like tags or checklists.
This is a clean, practical setup that works across iPhone and Mac using iCloud sync.
If you have questions about your own setup, leave a comment below, I reply to every one.
00:00 - The Two Types of Apple Notes Users
00:42 - Folders vs Tags Explained
01:50 - iCloud & Account Setup
03:00 - Designing a Minimal Folder Structure
05:22 - Sorting, Pinning & Best Practices
07:02 - How Tags Work (And When to Use Them)
09:21 - Smart Folders Explained
10:37 - Final Apple Notes Tips & Recap
Enjoy my productivity training videos and learn more about how to be more organised and get more done in less time.
Download my free Productivity Blueprint and create your own simple productivity system » https://paulm.in/2MzXdxU
Or take your training to the next level and grab my Personal Productivity Toolkit » https://paulm.in/2L8Nw4y