Power Apps Security Item-Level Permissions Explained
🔗 Automate SharePoint List Permissions: • Automate SharePoint List Permissions with ...
🔗 Automate Sharing of a Power App: • Stop Sharing Power Apps Manually
🚀 Permissions & Security Playlist:
• Permissions and Security
🚀 Secure SharePoint Data with Item-Level Permissions (Power Automate)
Want users to access only the records they're supposed to see?
In this video, I'll show you how to automatically break SharePoint item permissions and grant access only to specific users using Power Automate. This creates a secure, scalable solution where managers, approvers, and requestors can access their records without exposing sensitive data to everyone else.
This solution is perfect for:
• HR workflows
• promotion requests
• approval systems
• employee records
• confidential SharePoint lists
• Power Apps security
In this video you'll learn:
✔ How to stop inheriting SharePoint list permissions
✔ How to break item-level permissions automatically
✔ How to grant access to specific users
✔ How to use the Get Manager action in Power Automate
✔ How to dynamically assign supervisors and approvers
✔ How to secure Power Apps data sources
✔ How to implement SharePoint item-level security
We'll also cover:
• Grant Access to an Item or Folder
• Stop Sharing an Item or File
• dynamic permission assignment
• supervisor-based security models
• approval workflow security
• SharePoint permission limitations and considerations
By the end of this video, you'll know how to automatically secure individual SharePoint records and create a true role-based access model using SharePoint, Power Apps, and Power Automate.
#PowerAutomate #SharePoint #PowerApps #DataSecurity #Microsoft365 #WorkflowAutomation #SharePointPermissions
00:00 - Intro
00:06 - Display Line Item Access
01:20 - From the Users Perspective
02:36 - Start in Power Automate
03:18 - Stop Sharing an item or a file
03:56 - Grant Access to an item or a folder
04:49 - More than one recipient
05:10 - Get Manager
05:52 - Set the User's Role
06:14 - Let's Test the Flow
06:27 - Review the Flow
08:15 - Other Security SharePoint Measures
08:48 - Final Thoughts
09:16 - Some Downsides