How To Use Zoom Host Tools | Beginner's Guide 2026
Are pop-ups, chat messages, waiting room messages and unexpected distractions taking over your Zoom meeting presentation?
If you’re hosting on Zoom, there’s a powerful set of host controls built right into your live meeting that most people completely overlook. And once you know how to use them, everything changes.
In this video, I’ll show you how to take control of your Zoom meeting in real time using the features inside the host tools panel, the one behind that small shield icon in your toolbar.
Are some of your host tools missing? They may be turned off in your account without you knowing! To make sure you are not missing what you expect will be there, grab a copy of my Zoom mastery checklist here:
👉🏻 https://www.mastertechclass.com/zooms...
Timestamp:
0:00 - Intro
1:00 - Locating the Host Tools
1:42 - Enable the Waiting Room
2:40 - Lock Meeting
3:39 - Hiding Profile Pictures
4:20 - Suspend Participant Activities
5:06 - Participants Menu
6:08 - Participants to Start Video
6:50 - Request Host to Start AI Companion
7:23 - Recording Permissions
7:58 - Transcribe in My Notes
8:39 - Focus Mode
9:56 - All Screens Mode
10:52 - Share
11:36 - Captions
11:59 - Docs
12:57 - Whiteboards
13:51 - Apps
14:39 - Outro
🚀 Want to keep the learning going? Get our on-demand training course, Zoom Confidence, so that you can learn at your own pace and start mapping out your next (or first!) engaging Zoom meeting!
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