Get Started with Accounts Payable and Bill Pay in QuickBooks Online
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QuickBooks Online has built-in tools for accounts payable and bill pay, but they’re not always as straightforward as they look.
You’ll see how to enter and upload bills, review auto-filled data, schedule payments, and match bill payments in the bank feed. We’ll also cover where QuickBooks bill pay works well and where it can start to feel limiting as your processes grow.
A practical look at QuickBooks Online AP so you can decide if it fits your workflow.
Jump to:
0:00 Intro
1:03 Navigating to bills & accounts payable in QuickBooks
2:32 Ways to get bills into QuickBooks
3:59 Creating a bill manually
5:50 Setting up recurring bills
7:40 Uploading multiple bills (PDFs & images)
8:10 Reviewing auto-filled bill data
8:51 Vendor setup & 1099 considerations
10:01 QuickBooks Business Network vs W-9s
12:06 Bill Pay add-on overview & pricing
14:16 Setting up QuickBooks Bill Pay
15:52 Reviewing additional uploaded bills
17:05 When QuickBooks gets bill details wrong
18:46 Handling inventory bills in QuickBooks
23:35 Matching bill payments in the bank feed
25:57 Paying multiple bills & scheduling payments
26:29 Payment options, speed, and vendor notes
29:23 QuickBooks bill pay limitations & final thoughts
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Hannah Smolinski is a #CPA and the Founder of Clara CFO Group. Find out more about Clara CFO Group at https://claracfo.com/
Disclaimer: This video is intended for educational purposes and should not be taken as legal or tax advice. You should consult with your financial professionals about your unique financial situation before acting on anything discussed in these videos. Clara CFO Group, LLC is providing educational content to help small business owners become more aware of certain issues and topics, but we cannot give blanket advice to a broad audience.