SharePoint Setting Folder Permissions and some expert advice
📂 SharePoint Best Practices: How to Set Up Libraries & Manage Folder Permissions
Learn how to properly set up SharePoint libraries and manage folder permissions in Microsoft 365. This guide covers essential best practices for organizing your document libraries, managing sync limits, and setting up department-specific access.
Key Points:
Keep total sync limits under 100,000 documents (300,000+ causes issues)
Create separate libraries for each department
Set permissions at the library/top folder level only
Use yearly folders to manage large document collections
Avoid "Add shortcut to OneDrive" - use Sync instead
Create dedicated folders for external sharing and archives
Implement retention policies for long-term document management see: • Set Retention Policies for Documents
Pro Tip: Don't sync your entire SharePoint library! Only sync the specific folders you need to work with offline.
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🕒 Important Timestamps:
0:00 - Introduction
0:14 - Sync limits explanation
0:36 - Accessing SharePoint
1:03 - Creating department libraries
1:26 - Setting folder permissions
2:07 - Best practices for folder structure
2:43 - Sync vs. OneDrive shortcuts
3:04 - Yearly folder organization
3:33 - External sharing setup
4:24 - Document retention policies
4:45 - Common mistakes to avoid
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