How to use mail merge to send bulk emails in Word 2016 @office365 @office
Tour : How to use mail merge to send bulk emails in Word 2016
Step 1. Launch word 2016 on your desktop
Step 2. Open a new word document
Step 3. Make sure that your Excel data file is ready
Step 4. Remember the location of your Excel file
Step 5. Click on mailing tab at top
Step 6. Expand select recipients
Step 7. Go ahead and select the Excel file that has email data
Step 8. Remember to choose right sheet from Excel
Step 9. Now we are ready for mail merge
Step 10. Inserting first name
Step 11. Your word doc post firstname insertion
Step 12. Showing preview feature in action
Step 13. Click on finish and merge
Step 14. Showing Merge to Email fields
Step 15. We are done. Outlook will automatically send emails
1.Launch word 2016 on your desktop
Launch word 2016 on your desktop. Simply type word in ask my anything box.
2.Open a new word document
Open a new word document. Note that there is a mailing section in the ribbon.
3.Make sure that your Excel data file is ready
Make sure that your XLS data file is ready for mail merge and sending emails in bulk. You need at least name and email.
4.Remember the location of your Excel file
Remember the location of your Excel file. You will need it soon.
5.Click on mailing tab at top
Click on mailings tab at top and note the expanded ribbon menu for mailing. Note that you can select recipients.
6.Expand select recipients
Expand select recipients and choose Use an Existing List.
7.Go ahead and select the Excel file that has email data
Go ahead and select the Excel file that has email data. Note that we created this file earlier in this tour.
8.Remember to choose right sheet from Excel
Remember to choose right sheet from Excel
9.Now we are ready for mail merge
Now we are ready for mail merge. Note that you can choose specific field at a location in word doc. Here we are inserting first name.
10.Inserting first name
Inserting first name. Remember that firstname is a filed in the Excel file.
11.Your word doc post firstname insertion
Your word doc post insertion. Note firstname field inside brackets. You can click on preview results to see how email would appear.
12.Showing preview feature in action
Showing preview feature of mail merge in action. Note that you can navigate to different records. You can also click on finish and merge.
13.Click on finish and merge
Click on finish and merge and choose send email messages. Now you can choose subject and email fields.
14.Showing Merge to Email fields
Showing Merge to Email fields. To should be email field from your Excel. You also need to type subject of your mail here. You can select all or a specific records (Say 1 to 200).
15.We are done. Outlook will automatically send emails
We are done. Outlook will automatically send emails. Remember to send 250 emails at a time otherwise all will go in spam. Hope you had fun in this Guided tour.