How to Migrate From Microsoft Exchange Online to Google Workspace | Copy Emails, Calendar & Contacts
Learn how to migrate your users' email, calendar, and contact data from Microsoft Exchange Online to Google Workspace using the free Data Migration tool available in the Google Admin Console.
This video covers the entire process for small and medium migrations, including setting up the connection, mapping users via CSV, and ensuring critical metadata like folder structures and recurring meetings are preserved.
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Google’s documentation of what can be migrated with this tool: https://support.google.com/a/answer/1...
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In this video, we:
Walk you through connecting your Exchange Online tenant to Google Workspace and show you both the automatic user mapping (for smaller teams) and the bulk CSV upload method.
We also detail exactly what data transfers—including email read status, calendar attendees, and personal contacts—and how to handle common errors like hidden spaces in CSV files.
⏱️ Timestamps:
0:00 - Intro: Migrate Exchange Online to Google Workspace
0:46 - What is migrated? (Email, Calendar & Contacts)
1:22 - What is NOT migrated? (Rules, Large Attachments)
1:54 - Prerequisites (Super Admin & Global Admin Access)
2:14 - Reviewing the Source Outlook Account
2:31 - Step 1: Start Migration & Connect Exchange
2:57 - Step 2: Select Users (Auto-map vs. CSV Upload)
4:07 - Step 3: Configuration Settings (Date Ranges & Options)
5:05 - Step 4: Start Migration & Monitor Progress
5:21 - Step 5: Delta Migration (Syncing New Items)
5:45 - Troubleshooting Common Issues
6:29 - Verifying Results (Gmail, Calendar, Contacts)
7:11 - How to Get Free Support from Cloudasta
🔑 Key Topics Covered:
Exchange to Workspace: Moving core communication data (Email, Calendar, Contacts) securely.
Data Scope: Understanding how Outlook folders become Gmail labels and how recurring meetings are preserved.
Migration Methods: The difference between automatic mapping (under 20 users) and CSV bulk upload.
Identity Mapping: How to link Source Exchange Emails to Target Google Workspace Users correctly.
Delta Migration: How to sync new emails or calendar events that arrive during the transition period.
Troubleshooting: Fixing common "User not found" errors caused by hidden spaces in CSV files.
About Cloudasta:
We provide Google Workspace migration services, license management, and support. Transfer your licenses to Cloudasta to get expert help at no additional cost.
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