Podcast HQ Tutorial: Manage Your Entire Podcast in One Notion System
This is the full setup walkthrough for The Podcast HQ: a Notion-based podcast management system built and battle-tested on 170+ real episodes of Friendship IRL.
If you're managing your podcast across a dozen different tabs, spreadsheets, and sticky notes, this is the system that puts everything in one place: your episodes, guests, ad scripts, release calendar, branding guidelines, and more (all interlinked so you enter information once and it flows everywhere it needs to).
🔗 Get Podcast HQ: https://easelab.systems/the-podcast-hq/
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CHAPTERS
00:00 - Welcome to Podcast HQ
00:15 - What This System Does
01:15 - Step 1: Duplicate the Template (Do This First)
01:45 - Navigation & Start Here Page
02:15 - Episode Management Hub
02:45 - Guest Management Pipeline
03:15 - Ads Database & Branding Guidelines
03:45 - Research & Best Practices Library
04:00 - Release Calendar & Upcoming Episodes Views
04:15 - Guest Forms & Automation
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WHAT'S INSIDE PODCAST HQ:
→ Episode Management: track every episode through the full pipeline from
idea to completed, with an auto-populating release calendar
→ Guest Management: a full pipeline from first contact to recording day,
with a visual board and complete guest directory
→ Guest Forms: Notion forms for new inquiries and confirmed guests that
feed directly into your guest database automatically
→ Ad Script Library: store sponsored reads, product promos, and
cross-promotions with status tracking
→ Branding Guidelines: your podcast brand bible in one place for you
and anyone on your team
→ Research & Best Practices: a bonus reference library with SEO tips,
show note formatting, and indexing strategies
→ Start Here Page with a 15-minute quick setup checklist
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🔗 Get Podcast HQ: https://easelab.systems/the-podcast-hq/
🔗 Browse all products: https://easelab.systems/
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