Agent #3 of 17: Integrated Timesheet Portal — End the Fortnightly Grid → Excel → Xero
"FastTrack360 + Excel + manual Xero. My payroll lady has 3 days of her fortnight gone. And since wage theft went criminal in January, I'm the one signing off — not her."
— Perth labour-hire owner, $28M revenue, 95 contractors across BHP, Rio Tinto, FMG, FQM
Timesheet pain in 2026 isn't the calculation any more. It's the criminal liability that lands on the director when the calculation is wrong.
THE PROBLEM — EVERY FORTNIGHT IS A LIABILITY EVENT
→ Saturday rates changed 12 Dec 2025 (Fair Work PR795819): first 3h pre-noon at 150%, everything else at 200%. Flat 150% in Excel = an underpayment every Saturday since.
→ Section 327A Fair Work Act (live 1 Jan 2025): intentional underpayment is criminal. 10 years + $1.65M individual / $8.25M corporate. The director — not the bookkeeper — wears it.
→ Grid → Excel → Xero by hand: 3 handoffs, 2 error windows, 8 hours a fortnight.
→ FastTrack360 / Aurion / Deputy ($15K–$30K/year) bill the contractor — they don't defend a Fair Work audit.
One stale formula × 50 workers × 26 fortnights = a wage-theft claim with the director's name on it.
THE SOLUTION — ONE LEDGER. ONE BUTTON. AUDIT-PROOF.
⚖️ MA000011 with the 12 Dec 2025 Saturday tier baked in — click any row for the day-by-day breakdown next to the cl. 26.4 reference.
🛡️ s.327A defence audit trail: actor + timestamp + Award clause on every approval and every Xero sync, immutable.
🚩 Roster mismatch flagged before approve — 12h logged on a 10h roster disables the button until reconciled.
🤝 Labour-hire margin reconciliation on the row: provider, host rate, on-cost, your margin — validates the contractor cost against the host rate before payroll runs and before the host invoice goes out.
🔄 Direct Xero / MYOB sync. Line items pre-coded by site, client, cost-centre. FastTrack360 / Aurion / Deputy: replaced.
🤖 AI Assistant: "Estimate Q1 Fair Work exposure if the Saturday formula was stale" → calc + clause reference, plain English.
THE RECEIPT — $12K–$62K/YR PER SUPPLIER
🧾 Admin (bookkeeper $40/hr): 8h → 30 min × 26 fortnights = 195 hrs saved + 325 hrs of Xero retype gone = $12K/yr.
🦺 PM scenario (loaded $180/hr): 8h × 26 = $37K/yr.
🛡️ s.327A liability avoidance: one prevented claim funds the agent for 50 years.
→ Standalone: $12K–$62K/yr
→ With FIFO + Doc Control: $145K–$190K/yr
→ Full 17-agent suite: $555K–$1.1M+/yr
Two questions:
→ When did your payroll team last verify the 12 Dec 2025 Saturday tier is in their formula?
→ If a Fair Work inspector asked you tomorrow for last fortnight's audit trail, how long to assemble?
Not sure on either? That's worth a conversation.
Walkthrough: drilledger.com.au/demo/timesheet
30-day trial: app.drilledger.com.au/signup
[email protected] | 08 6244 7100
Next post: Agent #4 — Predictive Fleet Monitoring
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