Automate SharePoint List Permissions with Power Automate
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🚀 More Power Apps & Power Automate Tutorials:
• Permissions and Security
🚀 Automatically Manage SharePoint Permissions with Power Automate
Tired of manually granting users access to every SharePoint list behind your Power Apps?
In this video, I'll show you how to automate SharePoint list permissions using Power Automate. We'll dynamically grant and remove access to multiple SharePoint lists at once, making onboarding, offboarding, and user access management completely automated.
This solution is perfect for:
• employee onboarding
• employee offboarding
• SharePoint security management
• Power Apps data source permissions
• HR automation
• Microsoft 365 governance
In this video you'll learn:
✔ How to use the SharePoint Ensure User API
✔ How to send HTTP requests to SharePoint
✔ How to automatically grant SharePoint permissions
✔ How to remove user access dynamically
✔ How to assign Read, Contribute, Edit, and Full Control permissions
✔ How to manage multiple SharePoint lists in a single flow
✔ How to build a scalable access management process
We'll also cover:
• role definition IDs explained
• SharePoint permission levels
• Power Automate HTTP requests
• onboarding and offboarding workflows
• employee roster integrations
• automating Power Apps background data source access
By the end of this video, you'll know how to build a fully automated SharePoint permissions system that grants and removes access across multiple lists without manual intervention. This is a critical step toward creating truly hands-off Power Apps and SharePoint environments.
#PowerAutomate #SharePoint #PowerApps #Microsoft365 #WorkflowAutomation #PowerPlatform #SharePointPermissions
00:00 - Intro
00:57 - Look at the Multiple SP Lists
01:28 - Start the Power Automate
02:09 - Ensure User
02:30 - Get the Site Address of Personal SP List
03:04 - Ensure User Uri
04:38 - Control Give or Take User Access
05:08 - Send an HTTP Request to SharePoint (again)
05:26 - Send an HTTP Request Uri
07:06 - Different User Access Types
09:08 - Take Access from User in SP List
09:59 - Test the Flow
12:01 - Closing Thoughts