Count and Sum Filtered Data in Excel (Visible Data Only)
How to Count and Sum Filtered Data in Excel (Visible Data Only)
Struggling to count and sum filtered rows in Excel without including hidden data? You’re not alone! In this step-by-step tutorial, you'll learn how to count and sum only visible (filtered) rows in Excel using the powerful and often overlooked SUBTOTAL function.
Whether you're preparing reports, working with dashboards, or analyzing filtered lists—Excel’s default count can be misleading. That’s where =SUBTOTAL(103,...) comes in. In this video, I’ll guide you through:
🔹 How to apply filters in Excel quickly (including a keyboard shortcut)
🔹 The exact formula to count filtered data only
🔹 Why SUBTOTAL works and COUNT doesn’t
🔹 How to use SUBTOTAL(109) to sum visible data
🔹 A real-life example with live filtering and hidden rows
This is the perfect Excel trick for beginners, students, office workers, and data analysts who want accurate results from filtered datasets.
💡 What You’ll Learn:
How to use SUBTOTAL(103, range) to count visible rows
Why your Excel count is wrong after filtering
Tips to make your reports and summaries more dynamic
The difference between counting and summing filtered data
Real-world Excel examples made simple!
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