How DOW Simplified Registration and Meeting Booking with QR Codes | Hybrid event
Managing dealer and distributor meetings can be a challenge, but DOW Packaging and Supplies Speciality found a solution with an AI-based QR code registration and meeting booking system. This system enabled the company to streamline the registration process, automate communication with attendees, and even allow for meeting slot booking through a personalized microsite.
Auto Data Fill for Pre-Registered Users:
For pre-registered users, the registration process was made even easier with auto data fill. This feature filled in fields with the information provided during pre-registration, saving time and reducing the risk of errors.
Auto Email for Unique QR Code:
Upon successful registration, each attendee received an auto-generated email containing a unique QR code. This code was required for entry to the event and also contained all of the attendee's registration information.
Communication through Emails (Auto-Generated):
The system automatically generated emails to communicate with attendees about any changes or updates to the event. This ensured that all attendees were informed and kept up-to-date with the latest information.
QR Backend Scanner App for On-Ground Visitors' Entry Verification:
On the day of the event, an on-ground QR scanner app was used to verify attendees' QR codes. This streamlined the entry process and reduced wait times at registration counters.
Meeting Slot Booking Feature Embedded in the Microsite:
One of the most innovative features of the system was the ability to book meeting slots through a personalized microsite. Attendees could select their preferred time slot and even view the availability of other attendees before booking a slot. This feature made it easy for attendees to schedule meetings with each other and with DOW Packaging and Supplies Speciality representatives.
Conclusion:
The AI-based QR code registration and meeting booking system used by DOW Packaging and Supplies Speciality transformed the way the company managed dealer and distributor meetings. With auto data fill, auto email generation, on-ground QR scanning, and a meeting slot booking feature embedded in the microsite, the system streamlined the registration process and made it easier for attendees to schedule meetings. As a result, DOW Packaging and Supplies Speciality was able to achieve greater efficiency and effectiveness in managing its dealer and distributor relationships.
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Use cases -
Hybrid events
online events & conferences
experiential marketing
quick registration
visitors management
Student registration process
trade shows
college fests
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