Open Item Management: How to Clear Open Items in SAP Automatically
Learn more about BlackLine Solutions for SAP: https://www.blackline.com/sap/
The association of transactions for clearing within SAP open item managed accounts is a cumbersome process requiring the manual identification and linking of transactions. This video shows how you can clear open items automatically within SAP’s Open Items Management using BlackLine’s solution of Open Items Clearing.
As a result, clearing open items is often not completed and transactions are written off or left open throughout multiple periods. The accumulation of open items wastes resources as it slows down both accounting tasks and SAP processes. It doesn’t have to be this way.
Frequently Asked Questions:
What is Open Item Management?
Open Items Management or commonly referred to OIM, allows users to manage General Ledger activity by clearing transactions which net against each other. The balance of an account with OIM is equal to the balance of open items. OIM is single source only, which manages debits and credits within one account.
What are the challenges of clearing Open Items in SAP?
OIM is manual in nature, only provides a list of open items, and does not help you recognize what may be missing. It also doesn’t automate the matches of debits or credits within an account.
How do I automate the clearing open items in SAP?
BlackLine, a provider of a cloud-based platform that automates, manages and controls finance and accounting processes, provides a solution around automating the clearing of open items in SAP. First, BlackLine pulls the Open Items into BlackLine via a secured SAP connector. The transactions will be automatically pulled into BlackLine’s Matching Engine and BlackLine will automatically match the items based on Match Sets or Pass Rules that you can setup. Once items are matched the transaction clearing extract will be pushed back into the SAP OIM interface to be cleared off. The extract can be set via standard SAP scheduling.
Is there a limit to the number of transaction you can match to automatically clear the open items?
There is no current limit on the number of transactions BlackLine can automatically clear in SAP.