How to make a contents page using Word
http://www.transcriptioncity.co.uk
How to use Microsoft Word.
In this video Jodene from demonstrates how to use Word to make a contents page with hyperlinks.
TRANSCRIPT
Hi, this is Jodene Antoniou, Translations Director for Transcription City and today I’m going to go through how to do some basic Word edits with you and how to add contents pages.
Okay, so the first thing that we need to do is to open the document that we’re going to be creating a contents page for. So this is our Transcription City document and I need to make a contents page for the different sections about our translations services so that when we look through the document, all the sections are hyperlinked and easy to find.
So the first thing we need to do is insert a page break. So to do that, you click the area where you want the page break to go, so I want it in between these two pages. So we go to ‘Page Layout’, ‘Breaks’ and ‘Page’, which creates a page break exactly where we want it.
Now, up here is where we are going to put our contents menu so we go to ‘References’, ‘Table of Contents’, ‘Automatic Table’ and as you can see, it has created an automatic table for your contents. It’s not got anything populated in there. You don’t need to type anything manually into the contents bar; you just need to format the document properly and everything will automatically update into there, and I’ll show you that now.
So if we look here first, so we’ve got Translation Services UK and that would be our first major title, so if we highlight that and then we need to go to the ‘Home’ tab and click ‘Heading 1’. Then that comes up here. It’s automatically selected and changed the formatting to the style that’s been set for Heading 1. You can actually change that. What we can do is we can highlight the text and format it however you like. So we could change the colour if we wanted to. I’ll try... What colour should I put? I’ll put a olive colour like that. So Translation Services UK in that colour. Then what we want to do, while that text is highlighted, we right click where it saying ‘Heading’ and then ‘Update Heading 1 to match selection’.
That should set it so that whenever you click ‘Heading 1’, all of those headings will have that formatting. So let’s go to the next one. So it says ‘Our Translation Services’. So that’s going to be another heading 1, so when we click Heading 1, as you can see, it changes the formatting to match.
Next, looking further down, we have Video Translation so this would be a subheading under the Translation Services, so with that, we would call that Heading 2. So we click ‘Heading 2’ to change that to a different heading. As you can see, the style is set to be left aligned for this and it’s a similar format to the one above but I would like the text to be a bit smaller, so I’ll change the text size. Maybe change the colour, a little bit darker for that one. Then again, right click on ‘Heading 2’ and ‘Update Heading 2 to match selection’.
Then we can just go through and literally click what sort of heading we would like for each of them. So we have got Legal Translation and that one there was Medical Translation, Translation for Marketing and SEO, Professional Video Translation Services. I would like that to actually be a major heading as it’s one of our main services we offer. So Heading 1. Video Translation Services, again, this one here would be a subheading.
And you just go all the way through. So selecting it, so Translation services for conferences and seminars, there, and I’ll just do a few more.
As you can see, once you have gone through Heading 1 and Heading 2, it does come up with another option for Heading 3 which would be another subheading under that and yeah, it’s up to you. However many different heading titles you would like to use for your document. It really does help you to locate things on the table of contents if you do name things in this way. So...
Research conference translation, corporate conference translation and document translation services. That will do for now as an example, so we’ll head to the top of the page where we have the contents bar.
All you do is highlight within the box, ‘Update table’ and as you can see, it lists everything. So Our Translation Services, Video Translation, Conference and Seminars. Those are all the main headings and then you can see it’s indented with the subheadings. Yeah, we can change the title to match the formatting of our other ones. Just change the size too so that matches and whatever page you want to go to, all you need to do is click within the box, so mouse click and Ctrl, and it takes you to whatever you want to look at. And that’s all hyperlinked properly.
Thanks for listening and I hope that was helpful.
Transcription City provide transcription services, translation services, captioning services and subtitling services.