All about reducing your print costs
Ever wondered how you can reduce your print costs? Join PaperCutter Al as he shares 5 quick tips to get your print costs down!
SCRIPT
Your workplace is spending more than it should on printing. There, I said it.
Not only that, unmanaged printing might represent anywhere from 1 to 15% of your annual business expenses.
Today, in no particular order, I present to you PaperCut's top tips for reducing your printing costs. Are you ready?
Well look I am so let's get started.
1) Reduce the amount of color printing
Color printing costs more than black and white. That is a fact.
You need to set some rules to encourage - or force - grayscale or black & white selection.
2) Print double-sided where possible
Double-sided printing (also called duplex printing) is, along with black & white printing, a print cost savings winner. Make sure your printer has rules set to force or encourage double sided printing and watch the paper saving … uh … happen. A lot.
SIDE QUEST: You're probably thinking to yourself, "Hold on, PaperCutter Al, my printer doesn't let me do these rules." Or maybe, "No way, I can't set up every printer in my workplace - I'll get too tired."
Between you and me, all of these tips are made easy with PaperCut. Come on, it's a PaperCut video, you knew I was going to go there!
3) Send print jobs to the cheapest printer
Not all printers cost the same to print. You need to identify what each printer in your fleet costs you to print, and direct certain jobs to the most cost effective.
For example you don't want to have 40-page reports coming out of a desktop printer, the cost will be prohibitive compared to a multifunction device.
4) Reduce the number of uncollected documents at the printer
It's the problem that created a company! PaperCut was founded on one system administrator wanting to put an end to printouts left uncollected at the printer.
Secure print release ensures documents are only printed when the person printing is standing at a printer ready to receive the documents. Not only does it eliminate documents being printed automatically and then forgotten, it also stops prying eyes from seeing confidential documents.
5) Have fewer printers around your workplace
NO MORE PRINTERS ON DESKS.
They're expensive to run and maintain. If you've got team members saying, "Oh no, I need this printer on my desk so I can print confidential information", tell them NO, they should be using secure print release on a multifunction printer. It'll save you in more ways than just costs because it safely and conveniently serves many users in printing, scanning, and copying. It's true!
OK, stop it now PaperCutter Al, that's too many cost savings!
Really? Are you sure? Because there's plenty more available to you when you use PaperCut.
And THAT'S what reducing your print costs is all about.