Quality Management Digital Signing
00:00 Intro
00:36 Publishing a document
00:54 Adding Signers
01:37 Add e-mail notifications
02:30 Processing notifications
03:05 Skipping signing
03:26 Rejecting a document
03:57 Signing a document
04:33 Outro
Dear ProMISe user and followers
This video is about the digital signing procedure in the ProMISe Quality Management hub.
Certification requires some documents to be signed by management.
QMhub provides a digital signing procedure to make sure these requirements are met.
The digital singing procedure exists of two steps:
1. Publishing as a to be signed document
2. Signing the document
To publish a document, in the QMhub editor click the Publish button. A dialog with publishing information will pop up.
Fill in the Description if required by the software , and open the signing section of the dialog.
From the right side list box, select the persons that should sign your document. The list supports multi-select and has a search option.
Once you selected the persons that need to sign your document, with the "to left" arrow transfer them to the left "To be signed by" listbox.
If you transferred to many people in the left box, you can select them and with the "to right" arrow remove them from the "to be signed by" listbox.
Once you've constructed the correct list of signers, you have the option to send them a notification e-mail.
Note that: ProMISe does not require users to have an e-mail. The notification mail will only be send to those signers that do have an e-mail address attached to their user account.
Hence selecting the Send notification e-mail(s) option does not guarantee that they will get a notification mail!
Now click the Publish button in this popup.
Every user with an e-mail attached to its ProMISe account should receive an e-mail with meta-data of the document, and, in future versions, a personal message from the author.
By clicking on the "Link to ProMISe" link in the mail, ProMISe opens with that specific document. One might need to sign into ProMISe if not yet.
Now the QMhub Viewer pops up with 3 symbols: Sign, Reject or Skip, in the header. In this viewer you can browse through linked documents, if applicable, zoom and scroll. Via the "i" icon all meta-data is available. So all possible information for the Signer is available to evaluate the document.
The first option is to skip. This means that the signer postpones his evaluation. This postpone action is recorded and visible for all in the meta-data of the documents. The number of skips per signer is recorded and displayed in the meta-data.
An other option for the signer is to reject the document. On clicking the reject icon, a decline popup is shown where you have to motivate the reason to decline.
This reason is later presented to the author, so he or she can modify the document according to your decline motivation and evoke an other signing request upon re-publication.
A final option is the sign button. By clicking this icon, the signer agrees with the content of the document, in a quality assurance domain, accepts responsibility for this document and its consequences for use.
This signing information is added to the document, and as others visible in the meta-data.
In this way QMhub provides a completely transparant digital signing history according to all kinds of certification guidelines.
That's all for this video, don't forget to subscribe to our ProMISe channel
And I'll see you in a next video!