How to set your Koalendar availability from your Google/Outlook Calendar
Want Koalendar to show availability based on your Google Calendar or Outlook Calendar—without manually setting weekly hours? In this tutorial, you’ll learn how to set Koalendar availability from your linked calendar by creating “availability events” (marked as 'Free') and letting Koalendar automatically remove time slots when you’re busy.
This workflow is perfect if your schedule changes week to week, you run office hours, or you want “availability blocks” that update in real time.
⏱️ CHAPTERS
00:00 Where to edit your booking page in Koalendar
00:15 Check your connected calendars + conflict calendars (to prevent double booking)
00:30 Open Availability settings + switch to “set it from your calendar”
00:35 Set your availability keyword (the word/phrase Koalendar looks for)
01:30 Create availability blocks in Google Calendar / Outlook (example: “Koalendar sessions”)
01:40 Set the event to FREE (not Busy) so it becomes “available time”
02:10 How conflicts remove slots automatically (busy meetings override availability blocks)
02:40 Use Troubleshoot mode to see why a slot is unavailable
03:10 Quick recap + best practices
🧩 HOW IT WORKS (the key idea)
Koalendar can treat specific calendar events as your “available hours.” To do that:
1) Create Google/Outlook events with a title containing your chosen keyword (ex: “Koalendar” or “Office Hours”)
2) Make sure the calendar you’re using is checked for availability/conflicts inside Koalendar
3) Mark yourself as “FREE” during those events (so they represent availability, not busy time)
💡 PRO TIP
Turn on “Troubleshoot” on your booking page to instantly see what’s blocking a time slot (calendar conflict, settings, etc.).
🔗 LINKS (edit these to match your brand)
Koalendar: https://koalendar.com
#Koalendar #GoogleCalendar #OutlookCalendar #Scheduling #AppointmentScheduling #CalendarSync