How to Compose and Send Emails Straight from Google Docs
This video will show you how to compose and send an email through Google Docs.
What are the advantages of drafting emails in Google Docs and sending them directly to Gmail?
Multiple people can edit, comment, and suggest changes in real time. This makes it ideal for team-based communication. It is also useful when you need feedback before sending an important message.
Google Docs provides more robust formatting, editing, and proofreading tools compared to Gmail’s native compose. Docs has features like tables, version history, and integrated AI writing assistance.
You can draft, refine, and send emails without copying and pasting between apps. This streamlines your workflow and reduces the risk of errors.
Keeping email drafts in Docs allows you to maintain a record of communications related to a project or task.
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Follow these steps to draft and send an email from Google Docs:
In Google Docs, create a new blank document.
Next, click on the Insert menu.
Then, hover over Building blocks and select Email draft.
You may also type @email draft directly into the document and select the Email draft option from the pop-up menu.
Next, Fill Out the Email Fields
Enter the recipient’s email address in the To field. You can use the @ symbol to mention contacts from your Google Contacts.
Fill in the Cc and Bcc fields if needed. Add a Subject.
Write your email in the message body area. You may also collaborate with others by sharing the document and using comments or suggestions.
Next, Preview and Send the Email
When ready, click the blue Gmail (M) icon next to the draft block labeled “Preview in Gmail.”
A Gmail compose window will pop up with all fields pre-filled from your draft.
Review your email. You can make final edits or add attachments in this window.
Click Send in the Gmail window to send your email
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Check for Replies.
Replies will appear in your Gmail inbox, not in Google Docs.
Those were the steps to compose and send an email through Google Docs.