July 25th, 2023 - RMS Brown Bag Training Patch 419
Webinar Slides:
https://rms.usace.army.mil/datafiles/...
Table of Contents:
0:00 - Introduction
1:03 - Agenda
1:13 - General - News Page
2:20 - District Administration - Send Documents to PCF
16:43 - Import/Export - Document Package Export
17:50 - Import/Export - SDEF
18:58 - Demonstration #2
21:26 - QA/QC - QC Deficiencies
27:01 - QA/QC - QC Mishaps
30:41 - QA/QC - Dredge Reports
36:43 - Submittals- Grid Edit View
37:54 - Schedules - Monthly Progress
39:02 - Action Items
42:35 - References
43:14 - Discussion - Q&A
Q&A Verbal
Q: What if more than 300 documents are sent to PCF?
A: 300 documents will be sent a day. So, if 500 are being sent, the transfer will take two days to complete, assuming there are not any other documents already in the queue to extend that range.
Q: Are you able to note the date of the inspection when it was confirmed that the deficiency was or was not corrected?
A: The Date Corrected is pulled from the Daily Report it was marked corrected in, but if that is not the actual date that the deficiency was corrected, then that can be noted in the corrective action area.
The date the Deficiency was added will display in the Date Issued column on the Deficiency selection view. If the Contractor does mark the Deficiency corrected, then that date will appear in the Date Corrected column. Concurrence by the Government will not impact the Date Corrected in this scenario.
Q: Send docs to PCF module – we’ve got an issue with open CTs. Polish QAs do not have rights to accept CTs in RMS. Hundreds of CTs not accepted, yet. Before they can be uploaded to PCF, do they need to be signed by gov personnel? Is there something that we can do to accept these CTs?
A: Signing requirements will depend on the policies of the District. If they do need to be accepted and sent to PCF, use the PCF Status filter in Contract File module to find documents with the status as “Document Not Ready”. CTs that have not been accepted yet should appear in the filter results. Remember that only District Administrators can perform this function. If you do not have the ability to do this, contact the designated administrator and provide justification in the request to the perform the action.
Put in a Help Desk ticket to receive assistance with exporting an excessive amount of data from a contract.
Q: Do the documents have to be accepted and sent to PCF to export them from RMS?
A: No, not necessarily. The documents can still be exported from the contract in RMS, but it will be up to contract personnel to verify that the appropriate documents have been uploaded to PCF. Manual uploads can be performed in PCF, if needed.
Q: Are there any other updates included in this patch that only administrators will be able to access?
A: No, all other updates only require read-write access to the RMS modules reviewed.
Q: Example: 5,000 documents sent, 300 documents sent a day. Is there a point at which the queue of documents to be sent to PCF will timeout, and the rest of the documents will have to re-enabled for transfer to PCF?
A: No, documents will continue to be added to the queue and the queue will run until all documents have been sent.
Document count in the queue originates from the number of documents within the Document Package. Example: Document Package contains 6 documents, so 6 documents are added to the “send to PCF” queue.
Q: Is there a way to see how big the PCF queue is to see how many documents are left to be sent?
A: Yes, a query can be executed for this. Put in a ticket or call the Help Desk to receive assistance.